Xero payrun sync


Our Xero Pay Runs integration is now available in BETA

Existing customers should use this guide to ensure they are ready to use Pay Runs - Activating Xero Pay Runs

To run a payroll from Xero with Modulr, follow the steps below. This guide assumes you have:

  • A Modulr account set up in Xero
  • Have connected Modulr to your Xero access

In your Xero software

Before your first sync

  1. Go to your xero payroll settings
  2. Select the Modulr Account that will be used for Payroll payments from the 'Bank Account' dropdown
  3. Save these changes

When you're processing Payroll

  1. Set up a payrun as you normally would in Xero
  2. Select 'Post' in Xero to process the payroll

In Modulr

  1. Sign in to the Modulr Portal and navigate to 'Connections' in the side menu.
    Select the 'Settings & Sync' tab:
  1. Enter the reference relating to the payrun you wish to sync. This reference will appear on your statements, so make sure you pick a reference that is meaningful to you. This reference does not need to correspond to any value in Xero.
  2. Select 'Sync Payruns'. The sync will begin. You can navigate away while the sync is in progress.
  1. Once the Sync has completed, the latest sync date and time will show in the 'Settings & Sync' section, and the payments will appear in Pending Payments and Approvals ready to approve.
  2. If the sync fails, you'll see a message in the Xero connections card. We suggest you try again, or check back in Xero to see if there's any issues.

Things to consider

  • Make sure all of your employees either have bank details or are marked as 'manual' payment method before attempting to sync the payrun in Modulr. If an employee is included who has no bank details this will cause the sync to fail.
  • Make sure that the account you have selected to connect in Modulr is the same account you have configured in your payroll settings in Xero, otherwise the payruns will not sync.
  • If your sync fails unexpectedly, make sure to check your payrun in Xero before trying to sync again - the issue may be caused by a problem with how your payrun is setup.

See also

Setting up Xero and Modulr →

Xero payment conditions →

Making a payment with Xero →

Making a batch payment with Xero →

Xero notifications →

How do I know when Approvals are waiting? →